Privacy policy

Swallow Incubate Co., Ltd. (the “Company”) will, in recognizing the importance of the protection of its customers’ personal information, comply with the Act on the Protection of Personal Information (the “Personal Information Protection Act”), and endeavor to handle and protect such information appropriately, in accordance with the following privacy policy (the “Privacy Policy”).

1. Definition of Personal Information

For the purpose of this Policy, Personal Information shall refer to personal information as defined in Article 2, Paragraph 1 of the Personal Information Protection Act, that is, information about a living individual that allows identification of that specific individual by name, date of birth, or other description provided by such information (including such information as will allow easy reference to other information, and would thereby enable identification of that specific individual).

2. Acquiring Personal Information

The Company will acquire your Personal Imformation in the following cases:

1. Cases in which The Company accepted various inquiries.
2. Cases in which you applied for a job to the Company or inquiries about recruitment.
3. Cases in which you applied for registered with our services or products.
4. Cases in which you registered with our membership to use trial products or download brochures.
5. Cases in which you requested brochures of our services and products.
6. Cases in which you used various functions which send Personal Information via our products or services.

3. Purpose of use of Personal Information

The Company will use your Personal Information:

1. To accept and respond to various inquiries made to the Company;
2. For the purpose of contacting to you about recruitment and considering about hiring
3. For the purpose of purchase procedures and delivery of products of the Company, or announcements pertaining to products of the Company;
4. For the purpose of sending to you about Questionnaire survey, our products or services Information (Including Direct mail).
5. To provide services or products that you have applied for or registered with, and confirm and announce information required therefor; and
6. For the purpose of other responses, etc., incidental to business operations of the Company.

4. Modification of the purpose of use of Personal Information

The Company may modify the purpose of use of Personal Information to the extent that it can be reasonably considered that the purpose of use after such modification is duly related to that of before modification, and will notify you or make an announcement after such modification.

5. Limitation on the use of Personal Information

Except as permitted by the Personal Information Protection Act, or other laws or regulations, the Company may not handle your Personal Information beyond the scope necessary for achievement of the purpose of use, without your prior consent. However, this shall not apply to the following cases:

1. Cases in which the handling of personal information is based on laws and regulations;
2. Cases in which the handling of personal information is necessary for the protection of the life, limb, or property of an individual, and it is difficult to obtain your consent;
3. Cases in which the handling of personal information is specifically necessary for improving public health or promoting the sound growth of children, and it is difficult to obtain your consent; or
4. Cases in which the handling of personal information is necessary for cooperation with a state organ, a local government, or any individual entrusted by either of the former two, in executing affairs prescribed by laws and regulations, and obtaining your consent is likely to impede the execution of the affairs concerned.

6. Proper acquisition of Personal Information

The Company will properly acquire Personal Information, and will not acquire it through any deception, or other wrongful means.

7. Secure control of Personal Information

The Company will exercise necessary and appropriate supervision over its employees to ensure the secure control of Personal Information against risks such as loss, destruction, alteration, or leakage.
Furthermore, when the Company entrusts any other business operator with all or part of the handling of Personal Information, the Company will exercise necessary and appropriate supervision over said operator to ensure its secure control of entrusted Personal Information.

8. Provision to third parties

The Company will not provide your Personal Information to any third party without your prior consent, except in cases where disclosure is permitted under the Personal Information Protection Act, or other laws and regulations. However, the following cases are not included in “provision to a third party,” as stipulated above.

1. Cases in which the Company entrusts any other business operator with all or part of the handling of Personal Information within the scope necessary for achievement of its purpose of use; and
2. Cases in which Personal Information is provided as a result of business succession due to merger, etc.

9. Disclosure of Personal Information

When you make a request to the Company for disclosure of Personal Information under the provisions of the Personal Information Protection Act, the Company will promptly disclose the requested information to you (or, if the requested information does not exist, will notify you to that effect), after confirmation of your identity. However, this shall not apply when the Company is discharged from the duty of disclosure by the Personal Information Protection Act, or other laws and regulations.

10. Correction, etc., of Personal Information

When you request that the Company correct, add, or delete your Personal Information (“Correction, etc.”) on the grounds that the information is contrary to the facts, the Company will promptly make any necessary investigation, within the scope necessary for the achievement of the purpose of use, and perform Correction, etc., of Personal Information on the basis of the results of that investigation, and will notify you to that effect (or if the Company decides to not conduct Correction, etc., will notify you to that effect) after confirmation of your identity. However, this shall not apply when the Company is discharged from the duty of Correction, etc., by the Personal Information Protection Act, or other laws and regulations.

11. Discontinuance of Use, etc., of Personal Information.

When you request that the Company discontinue using or delete your Personal Information (“Discontinuance of Use, etc.”) on the grounds that the information is being handled beyond the purpose of use published in advance, or has been acquired by a deception or other wrongful means, and it is determined that the request is valid, the Company will discontinue using or will delete the Personal Information without delay and notify you to that effect, after confirmation of your identity. However, this shall not apply when the Company is discharged from the duty of Discontinuance of Use, etc., by the Personal Information Protection Act, or other laws and regulations.

12. Use of Cookies and other technologies

The services of the Company may make use of Cookies, or other similar technologies. These technologies are designed to help the Company understand the status of use of the services of the Company, and to contribute to improvement of these services. If you wish to disable Cookies, you may do so by changing the configuration of your web browser. However, you may be unable to make use of some of the functions of the services of the Company if you do disable Cookies.

13. Acquisition and use of attribute information and behavioral history that is not personally identifiable

This website, which is operated by the Company (the “Website”), uses programs provided by third parties, including advertisement distributors, to place behaviorally targeted advertisements (an advertising method to distribute advertisement according to users’ interests, on the basis of website browsing information, etc.) on specific pages, conduct website management, and measure access status.
For that purpose, it uses Cookies to collect information on the history of your website browsing (which does not include any personally identifiable data).
The third parties, including advertisement distributors, are using the Cookies to distribute advertisement, conduct website management, and measure access status on the basis of data pertaining to past access to the Website.
If you wish to disable such advertisements and measurements, you can gain access to an opt-out page of the third parties, including advertisement distributors, and disable the use of Cookies.
If you change browsers, delete Cookies, or change PCs, you will need to follow the opt-out procedures again.
Click the URL below, and you will finish opting-out.

https://dev.swallow-incubate.com/en/?bownowtrace=optout

14. Disclaimer

The Company will not be held responsible for the standards or content of the handling of privacy information by any third-party website linked to from the Website. Furthermore, the Company will not be held responsible for any consequences if Personal Information leaks from any terminal you use, or if Personal Information leaks due to usage under your control, or if the e-mail address you have entered in any form is wrong, or in any other similar cases.

15. Contact information

Please contact the office below for any application for disclosure, etc., opinions, questions, complaints, or inquiries as to the handling of Personal Information.
[Personal Information Management Office] (the point of contact for inquiries as to the handling of Personal Information)
Swallow Incubate Co., Ltd.
E-mail ： support@swallow-incubate.com (Monday to Friday AM09:00〜 PM06:00)

16. Continual improvement

The Company will review the operational status of the handling of Personal Information for continual improvement, and may revise this Privacy Policy as necessary.

【3rd December, 2013】
【25th June, 2014】
【30th Octorber, 2017】
【1st March, 2018】

Swallow Incubate Co., Ltd.
CEO Toshikazu Ohno